Increase on-time payments and discounts with automated approvals

Delays in processing and approving paper invoices are the primary reasons organizations make payments late and miss valuable early payment discounts. The ADP solution comes bundled with approval workflow functionality that helps ensure that all invoices are routed to the appropriate users and approved in a timely manner.

The application puts you in complete control of the process, allowing you to configure the approval criteria to support your unique business rules and requirements. To assist with the coding and approval workflow and to ensure reduced invoice approval cycle time, the system also provides automated price checking, even for non-PO invoices, where each line item in the invoice is checked against buyer-specific contracts.

Permissions-based workflow to route invoices:

• Easily configure parameters that determine how invoices are routed to specific users for review and approval
• Permissions-based workflows allow you to limit users’ access to invoices and the rights individuals have with respect to managing those invoices
• Enjoy automated routing and coding and business rules flexibility to reduce invoice approval cycle times

Collaborative interface for online dispute resolution:

• Keep your supplier informed about the invoice approval process via a collaborative online portal
• Notify your suppliers via email when invoices enter the dispute process, reducing the number of vendor inquiries into invoice status
• Allow your suppliers to view and act on disputed invoices to accelerate the resolution process

Auto-approval of invoices to reduce manual effort:

• Eliminate manual approvals altogether by leveraging our auto-approval functionality for invoices meeting pre-defined criteria, while maintaining full financial control
• Automatically approve invoices based on multiple criteria – specific vendors, dollar thresholds, general ledger codes etc.
• Significantly reduce the time and effort expended by approvers in handling paper, reviewing backup documentation, and researching contract and pricing information

Maintain financial control over your transactions:

• Import your approval hierarchies to ensure that invoices are not approved without the proper financial authority
• Complete audit trails providing visibility into every action associated with each document and external auditing annually for increased control and security
• Easy access to reporting and transaction histories to monitor your financial processes