Price checking to ensure contract compliance

Your procurement department negotiates pricing agreements with your suppliers, but reconciling each invoice line item to the negotiated rates and discounts is onerous and time consuming.

With ADP Invoice – Enterprise Edition you can easily ensure that invoices are priced according to contracted rates – even for non-purchase order (non-PO) invoices or POs without line item detail. The system automatically checks every receipt and invoice, right down to the line item level, and instantly determines if a price is correct or off-contract. Once invoices are received into the system, it verifies pricing back to the master service agreement. Any discrepancies are flagged and the solution can be configured to alert suppliers immediately before the invoice is even submitted.

The result is greatly improved accuracy and tremendous time savings for approvers.

Contract compliance designed to save you time and money:

• Check every single invoice against negotiated pricing at the line-item level to eliminate over pricing
• Instantly determine if a price is correct or off-contract and alert suppliers to correct the information submitted
• Decide whether or not an invoice should be rejected based on contract non-compliance
• Attach comments and scanned documents to invoices to ensure an electronic audit trail always
• Easily upload the rate sheets from your contracts into our system or use our experienced service team to load and maintain contracts for you

PriceBook management services to keep your data current:

• To ensure effective use of the price checking capabilities ADP offers a complete suite of data management services for our clients
• Our associates configure supplier price lists into relevant import formats, upload the price lists and perform quality assurance on them, maintain price lists as suppliers update pricing and perform ongoing audits of the information stored
• Save time and effort by leveraging ADP’s experienced service team to load and update price lists into the system