Send purchase orders electronically to your suppliers

Are you still sending purchase orders (POs) to your suppliers via paper or relying on fax and email for PO transmission? With these methods, you can never be sure your supplier received the order and is ready to fulfill it.

The ADP platform offers you configurable purchase order submission functionality, as an alternative to manual methods. ADP accepts approved PO’s from our clients and routes them, along with any attachments, to the appropriate supplier electronically. Suppliers are immediately notified about issued POs and can access the documents from within the portal.

Send POs to integrated suppliers in a hands-free manner:

• Our solution can reformat contents of the PO into XML standard and redirect them to suppliers
• Suppliers that are integrated into the network can receive the POs directly into their back-end order management systems

Buyer-definable controls around the PO and invoice process:

• Clients have the option to configure that the PO be “accepted” by the supplier before invoicing can commence
• Buyers and suppliers can submit PO change orders into the system
• Ensure that suppliers are bound by terms and conditions specified in the PO when submitting invoicing
• Allow suppliers to generate invoices from information provided in the PO and provide a link between PO and invoice line items, facilitating matching

Tight integration between purchase orders and receipts:

• When using our PO presentment solution, suppliers are able to “flip” a detailed PO directly into a receipt, reducing manual data entry.
• These receipts can then be revised (depending on business rules implemented by the buyer regarding price lockdown and fulfillment) by the supplier and submitted for adjudication.